Careers
Current Postings
last updated November 25, 2025
1 position available
1 position available
Operations & Administrative Coordinator
JOB OVERVIEW
North Island Métis (NIMA) is seeking a dependable, welcoming, and highly organized Operations & Administrative Coordinator to provide both front desk support and executive-level assistance to the Executive Director (ED).
This role is ideal for someone who is the “glue” of an office: front-facing and friendly, yet detail-oriented, dependable, and able to keep operations running smoothly behind the scenes.
This combined position includes reception duties, member intake, scheduling, record management, data support, cleaning duties, and day-to-day operational assistance.
This position is 25-30 hours per week and starts at $25/hour, with the wage reflecting the candidate’s education and relevant experience.
QUALIFICATIONS & EXPERIENCE
RESPONSIBILITIES
ADDITIONAL NOTES
Please submit resume, references, and a cover letter to Jackie Lever, Executive Director of North Island Métis at [email protected] using the subject line “Operations & Administrative Coordinator”.
JOB OVERVIEW
North Island Métis (NIMA) is seeking a dependable, welcoming, and highly organized Operations & Administrative Coordinator to provide both front desk support and executive-level assistance to the Executive Director (ED).
This role is ideal for someone who is the “glue” of an office: front-facing and friendly, yet detail-oriented, dependable, and able to keep operations running smoothly behind the scenes.
This combined position includes reception duties, member intake, scheduling, record management, data support, cleaning duties, and day-to-day operational assistance.
This position is 25-30 hours per week and starts at $25/hour, with the wage reflecting the candidate’s education and relevant experience.
QUALIFICATIONS & EXPERIENCE
- Secondary school graduation or equivalent
- Experience in reception, administration, or executive support
- Strong organizational skills and attention to detail
- Clear, professional writing and communication abilities
- Ability to work independently and manage shifting priorities
- Comfort with basic digital tools (Microsoft Word & Excel, Google Suite, etc.)
- Familiarity with—or willingness to learn about—Métis culture
- Ability to maintain discretion and handle confidential information
RESPONSIBILITIES
- Welcome and direct members and visitors; respond to telephone inquiries and relay messages.
- Manage scheduling for the Executive Director, staff appointments, and member bookings, including confirmations and follow-ups.
- Maintain confidential records, including member files, HR documentation, and organizational paperwork.
- Provide administrative support such as preparing correspondence, reports, meeting materials, and presentations.
- Support board and committee coordination: scheduling, materials preparation, notes, and task tracking.
- Organize and maintain digital and physical filing systems for smooth daily operations.
- Assist with basic data entry and preparation of summaries, tables, or reports as needed.
- Monitor and maintain inventory of office supplies and assist with ordering.
- Conduct background research or gather information to support planning and decision-making.
- Assist in organizing workshops, meetings, programs, and community events.
- Clean the office weekly, including tidying shared areas, wiping surfaces, and ensuring a welcoming environment.
ADDITIONAL NOTES
- Candidates must be willing to work flexible hours – evening and weekend work as required
- Must provide a current Criminal Record Check
- Pursuant to section 41 of the BC Human Rights Code, preference will be given to applicants who are Métis, or other Indigenous
Please submit resume, references, and a cover letter to Jackie Lever, Executive Director of North Island Métis at [email protected] using the subject line “Operations & Administrative Coordinator”.
Are you a NIMA member who is looking for a career supporting your Métis community?
Stop by the office with a resume during office hours (Tuesday - Saturday from 9:30 am - 1:30 pm) or send an email with a resume and cover letter addressed to Jackie Lever, Executive Director.
Stop by the office with a resume during office hours (Tuesday - Saturday from 9:30 am - 1:30 pm) or send an email with a resume and cover letter addressed to Jackie Lever, Executive Director.
Check our Volunteer Opportunities page for more ways to be a part of North Island Métis activities.